Exhibit Prospectus

Invitation to Exhibit

On behalf of course directors Anna Khanna, MD, and Christina Wilson, MD, PhD, we are writing to request your support as an exhibitor for the upcoming UF Health Stroke Conference. This program, now in its 13th year, will be held at the Hilton University of Florida Conference Center Gainesville in Gainesville, Florida.

The intended audience consists of ~100 neurologists, neurosurgeons, neurointerventionalists, neuroradiologists, interventional radiologists, emergency medicine specialists, primary care physicians, nurses, nurse practitioners, physician assistants, rehabilitation specialists, physical, occupational and speech therapists, respiratory therapists, radiology technologists, case managers, social workers, pharmacists and researchers in the field of cerebrovascular function and disease. This conference is a great opportunity to make and solidify relationships, fulfill your marketing needs and sales objectives through person -to person communication and marketing. The meeting will also be livestreamed, and a virtual exhibit add -on is available to reach our virtual participants.

Exhibits will be located outside the meeting room, near the area where breakfast, lunch and refreshment breaks will be served. Exhibitors should visit our Exhibits Tab on our website and follow the steps outlined when they are ready to register, and review the information in this prospectus for important details. Please note that the Exhibitor Registration is due as soon as your organization has approved participation, and payment is expected prior to the conference.

We appreciate your support of our programs, and hope that you and/or another representative will be able to join us. Please don’t hesitate to contact us if you have any questions or need additional information.

Sincerely,

UF Continuing Medical Education

Exhibit Tiers

Gold Exhibitors – $5,000

• Premium Booth: 6’ Table Space, plus access to a larger footprint if needed to accommodate interactive demonstrations or technology – based experiences.
• Top Level Logo on Sponsor Signage
• 1st Choice on Booth Location
• Up to 4 Exhibitor Badges
• Break Advertisement During Lunch: (Poster acknowledging company support adjacent to refreshments at 1 break)
• Full Page Ad included in Participant Packet
• Pre-Registration List: One-time use of pre-registration list, emailed in early October 2026
• Inclusion of a QR code in the participant packet

Silver Exhibitors – $2,500

• Single Booth: (6’ Banquet Table Space with Linen)
• Middle Level Logo on Sponsor Signage
• 2nd Choice on Booth Location
• Up to 3 Exhibitor Badges
• Coffee Break Advertisement: (Poster acknowledging company support adjacent to refreshments at 1 break)
• Half Page Ad included in Participant Packet

Bronze Exhibitors – $1,500

• Single Booth: (6’ Banquet Table Space with Linen)
• Logo on Sponsor Signage
• Assigned Booth Location
• Up to 2 Exhibitor Badges

Interactive Experience / Technology Integration Booth

*Included Option for Gold Exhibit Level Only
This exhibit option is designed for exhibitors offering hands-on, educational demonstrations or technology-based displays relevant to stroke care. Examples may include device demonstrations, software platforms, imaging tools, workflow solutions, or educational simulations. Exhibits are intended to support learning and awareness and must comply with all CME and institutional guidelines.

QR Code Contact Card Included In Participant Packet

*Included Option for Gold Exhibit Level Only
As part of the Gold-level exhibitor package, exhibitors will have a custom QR code placed in the participant packet, allowing attendees to easily access the exhibitor’s contact information and learn more about their products and services.

Included in All Exhibit Booth Rentals

• One 6ft table
• Breakfast, lunch, and snacks
• Industry/ Non-Credit Seeking Registration for exhibit representatives

Participant Raffle

We encourage participants to interact with exhibitors by raffling off a prize at the end of the conference. For participants to enter the raffle, they must take their raffle card to all of the exhibitors in the hall and have them sign off. This serves to “break the ice” between the exhibitors and participants as well as encourage the participants to interact with every exhibitor in the hall.

Exhibit Dates and Hours

2026 Topics

Please view the agenda for full list of topics.

Payment Information

Payments can be made online or by check

Online

To make your payment online, please visit stroke.cme.ufl.edu and click on the exhibits tab. All major credit cards are accepted.

By check

Checks should be made payable to the University of Florida. Our tax ID # is 59-6002052.

All checks sent by FedEx should be sent to

UF Continuing Medical Education
1329 SW 16th St, Suite 2106
Gainesville, FL, 32608

All checks sent by regular mail should be sent to

UF Continuing Medical Education
P.O. Box 100233
Gainesville, FL, 32610

Shipping Information

Each item must be properly packed and marked with (a) the organization’s name and exhibit rep contact; (b) date of function; and (c) name of Hotel contact

Exhibit Rules and Regulations

Exhibitors agree to hold the University of Florida harmless from and against any and all claims and damages arising out of exhibitors’ negligence or willful misconduct as a result of exhibitors exhibiting at the 13th Annual Stroke Conference in Gainesville, FL. Exhibitors also agree to abide by policies and regulations of the venue, the Hilton University of Florida Conference Center Gainesville.

ACCME Guidelines

No materials promoting the goods and/or services of a commercial entity shall be displayed or distributed in the same room immediately before, during or after an educational activity certified for credit takes place. Representatives of commercial companies may attend an educational activity but may not engage in sales activities while in the room where the educational activity takes place.

Booth Assignment

Booths will be assigned at the discretion of the CME office.

Exhibit No -Shows

A company that reserves booth space and fails to inform the CME office in witting of its plans not to attend automatically for 100% of the total cost of the exhibit space assigned. Exhibiting companies will be considered a no unoccupied by 10am on the day you are scheduled to exhibit.

Subletting Space

Subletting of exhibit space is prohibited. Sharing of exhibit space is not permitted unless it is within divisions of the same company and approved by the CME office.